We are LampLight Travel – a Nexion Affiliate Agency and are excited to help you with your
travel. The following terms & conditions (the “Agreement”) describe what you can expect from
us. The terms “we”, “us”, and “our” refer to LampLight Travel and the term “you” refers to the
individual who signs this agreement.
The following information provides the traveler(s) with important trip navigation
regarding his/her trip. It also outlines the policies and procedures of LampLight Travel – a
Nexion Affiliate Agency. The terms traveler(s), guest, companion, you, your or any other
directive is defined as the purchaser, consumer and/or responsible party or guest(s) and
applies to the terms and conditions herein. Please read this document carefully and in its
entirety.
Your purchase is additionally subject to the terms and conditions as indicated in the
supplier(s) reservation confirmation(s), printed brochure(s) and/or supplier’s online
website(s) as well as the Terms & Conditions herein set forth by LampLight Travel – a
Nexion Affiliate Agency including the following conditions
The traveler(s) acknowledges that an inherent risk of exposure to the disease COVID-19 (as
defined by the World Health Organization and any strains, variants, or mutations thereof) and
SARS-CoV-2 (the virus that can cause COVID-19), and any other communicable or infectious
disease, exists in any public place where people are present. “Communicable disease” means
any disease or illness caused by microorganisms such as bacteria, viruses, parasites, or fungi
that can be spread, directly or indirectly, from one person to another. “Infectious disease” means
any disease or illness caused by microorganisms such as bacteria, viruses, parasites, or fungi
that enter the body, multiply, and can cause an infection. COVID-19 is an extremely contagious
communicable disease that can lead to severe illness and death. No precautions can eliminate
the risk of exposure to COVID-19, and the risk of exposure applies to everyone. The traveler(s)
acknowledges the risk of exposure to COVID-19 and any other communicable or infectious
disease including the risk of exposure to others they encounter, even if they are not
experiencing or displaying any symptoms of illness. By visiting each destination and/or
participating in transportation, activities, tours, meetings and events, the traveler(s) agree to
voluntarily assume all risks related to the exposure to COVID-19 and any other communicable
or infectious disease, including illness, injury, or death of the traveler or others, and including
without limitation, all risks based on the sole, joint, active, or passive negligence of any of the
Released Parties. All travelers are responsible for identifying the appropriate vaccination
requirements for entry and exit to enter any country they will be visiting and acknowledge that
their travels are entirely voluntary
The traveler(s) agree to hold LampLight Travel – a Nexion Affiliate Agency and its agents,
employees, officers, directors, associates, affiliated companies, and subcontractors harmless
and free of responsibility from and against any and all liability, actions, causes of action, injuries,
exposure, medical conditions, debts, suits, claims, and demands of any kind which may arise
out of or in connection with any travel component, contact, destination or accommodation,
supplier or provider of travel services provided byLampLight Travel – a Nexion Affiliate
Agency. You agree to abide by their safety practices, determinations, and policies relating to
all decisions, cessations, suspensions, refunds, credits, payments or any other trip interruption,
cancellation or delay due to Covid-19 or any other known or unknown pandemics or epidemics.
TRAVEL INSURANCE: Travel insurance is strongly recommended for all travelers,
payable after their first deposit/payment for travel arrangements, to obtain coverage for
themselves/travel companions/family members to mitigate unforeseen travel issues such
as cancellations, interruptions, delays, medical expenses, and emergency medical
transportation. Certain conditions/restrictions may apply to coverages based on the
policy purchased and agreed to. LampLight Travel – a Nexion Affiliate Agency is not
responsible for underwriting decisions on all claims made by traveler(s) to neither the
insurance company nor any implied coverage by LampLight Travel – a Nexion Affiliate
Agency . All claims must be submitted by the traveler to the insurance company and/or
underwriter and must meet all requirements set forth by the insurance policy’s
declaration of coverages. It is the traveler(s) responsibility to properly secure adequate
travel insurance and fully understand the policies limitations, benefits, and coverages,
and waive all liability and/or responsibility to LampLight Travel – a Nexion Affiliate
Agency by denying to purchase or obtain adequate insurance. Failure to sign any travel
insurance waiver form, does not free, grant, or protect the traveler(s) and their
accompanying guests from the responsibility from the risks or claims assumed and
associated with the travel arrangements contracted with LampLight Travel – a Nexion
Affiliate Agency
MINORS – If you are traveling with minor(s) as a single parent or guardian, it is
important and necessary to have a notarized letter of consent signed by the other parent
or guardian authorizing you to take the minor(s) out of the country and to provide
authorization for medical attention and care. Many cruise lines, tour operators, airlines
and/or countries traveled to may detain or prohibit departure/arrival/boarding without
adequate documentation of guardianship/power of attorney. Parents or guardians with
sole custody of minor(s) must acquire proper documentation stating that they do not
need the other parents’ permission to travel. Failure to provide the necessary
authorization and obtain the proper documents is the sole responsibility of the traveler
and will be liable for all delays, expenses and cancellation fees incurred.
PREGNANCY – if you are pregnant, please be aware that most cruise lines and travel
suppliers have strict policies regarding guests that are pregnant. Any guest that is
pregnant may not be able to travel past the 24th week of pregnancy. Any traveler(s) or
their companions that are refused travel by any supplier or travel provider contracted
through LampLight Travel – a Nexion Affiliate Agency or its affiliates, may be refused
boarding or encounter denial of services without refund and will be liable for all
cancellation charges as outlined by the suppliers’ terms and conditions. Travel Suppliers
have extremely strict policies regarding pregnancy, and it is the traveler(s) obligation to
disclose their condition and term as well as understand the risks associated with
pregnancy and travel.
LampLight Travel – a Nexion Affiliate Agency researches a variety of suppliers and
their products for each trip request, selecting for recommendation those off-line and
internet suppliers who meet the client’s best needs. We attempt to recommend
well-known and reputable suppliers, but we have no control over any supplier and do not
participate in running their businesses, their policies and procedures, or their terms and
conditions. Travelers shall hold LampLight Travel – a Nexion Affiliate Agency
harmless and not responsible for any omissions, errors, or acts (known or unknown)
committed by any travel supplier, their sub-suppliers, or employees. This includes (but is
not limited to) any internet supplier, hotel/resort, car rental agency, airline, rail pass
supplier, motor coach company, tour operator, cruise lines, or vacation packager.
LampLight Travel – a Nexion Affiliate Agency does not warrant or guarantee the
services, quality, or products of any travel supplier, their sub-suppliers or employees or
their quality of service, products, rates, bookings, reservations, connections, scheduling
or safe handling of traveler (s) personal belongings, or their safety/security procedures
for traveler(s). Traveler(s) shall hold LampLight Travel – a Nexion Affiliate Agency
harmless and not responsible for supplier failure to comply with any /all domestic and/or
international laws, breach of contract, failure to provide paid-for reservations, intentional
or unintentional acts or omissions that result in (but are not limited to)
loss/damage/delay/inconvenience/injury to traveler (s). LampLight Travel – a Nexion
Affiliate Agency shall be held harmless and not responsible for the insolvency,
receivership, bankruptcy, liquidation, or similar condition (known or unknown) of any
travel supplier
Travelers are responsible for obtaining and holding safe all supplier documents/travel
documents/money/travelers checks/credit cards before/during travel, contacting health
professionals regarding inoculation and vaccine requirements, obtaining the necessary
inoculations and vaccines. Traveler(s) willingly and voluntarily release LampLight
Travel – a Nexion Affiliate Agency from the responsibility of checking and verifying
existing flight schedules, all passport/visa/vaccination and/or other entry requirements for
each destination or stop-over destination in route
Traveler(s) shall hold LampLight Travel – a Nexion Affiliate Agency harmless and not
responsible for any liabilities incurred by credit card holders from any credit card
unauthorized use, fraudulent, unscrupulous acts committed by any persons resulting
from releasing credit card information to internet companies or off-line suppliers by
LampLight Travel – a Nexion Affiliate Agency or by website visitors to hold, obtain, or
book reservations or purchase travel-related products. All money and/or credit card
information given to LampLight Travel – a Nexion Affiliate Agency to make off-line
reservations is directly passed on to suppliers, except for agent commissions and fees, if
applicable. LampLight Travel – a Nexion Affiliate Agency is not responsible for
refunds of any money due to traveler(s) by any travel supplier(s) or for increased
charges by any supplier(s). Any refunds due to traveler(s) are due from suppliers and
any refunds issued to traveler(s) from suppliers and received by LampLight Travel – a
Nexion Affiliate Agency shall be forwarded to the client, less any fees or money owed
to LampLight Travel – a Nexion Affiliate Agency
Traveler(s) shall hold LampLight Travel – a Nexion Affiliate Agency harmless and not
responsible for any liabilities incurred by credit card holders from any credit card
unauthorized use, fraudulent, unscrupulous acts committed by any persons resulting
from releasing credit card information to internet companies or off-line suppliers by
LampLight Travel – a Nexion Affiliate Agency or by website visitors to hold, obtain, or
book reservations or purchase travel-related products. All money and/or credit card
information given to LampLight Travel – a Nexion Affiliate Agency to make off-line
reservations is directly passed on to suppliers, except for agent commissions and fees, if
applicable. LampLight Travel – a Nexion Affiliate Agency is not responsible for
refunds of any money due to traveler(s) by any travel supplier(s) or for increased
charges by any supplier(s). Any refunds due to traveler(s) are due from suppliers and
any refunds issued to traveler(s) from suppliers and received by LampLight Travel – a
Nexion Affiliate Agency shall be forwarded to the client, less any fees or money owed
to LampLight Travel – a Nexion Affiliate Agency
It is the policy of LampLight Travel – a Nexion Affiliate Agency to only make offline
reservations for clients who agree to and sign these terms and conditions and who, if
applicable, have completed and signed a credit authorization form. Persons making
online purchases may consider themselves duly informed
These fees are assessed by the supplier and/or LampLight Travel – a Nexion Affiliate Agency
and are automatically charged to the traveler and its form of payment. Please read all suppliers
Terms and Conditions completely.
Airline charges for Re-ticketing/Re-issue of tickets; Airline Cancellation Fees, Escort for
Minor Child Traveling Alone, Baggage Policies, etc.: Varies depending upon airline and
destination
Hotel/Resort Cancellation Deadlines vary, depending upon the supplier. Credit card
information must be given to the hotel/resort at time of booking as a guarantee. Hotel or
Resort charges for “No Shows/No Cancellation by Deadline” usually result in your credit
card being charged for 1 night plus tax by the hotel/resort unless booking is made under
prepaid terms which can result in loss of total amount charged. Deadlines will be
supplied at the time of quote or automatically with the preliminary itinerary.
Rental Car Possible charge for “No Show/No Cancellation” on pre-booked rentals is
usually 1 day plus tax and is charged by the car rental company. Adequate insurance
must be obtained by the traveler for the full period of the automobile rental and charges
and fees, damage and loss is fully assumed by the traveler(s) listed on the rental
agreement.
Car Reservations sometimes require prepayment or a credit card guarantee. If the
reservation is not cancelled by the cancellation deadline, you will incur penalty fees. Car
reservations require a major credit card (not debit) at time of pickup. Traveler(s) are
responsible for adequately insuring their vehicle rental and LampLight Travel – a
Nexion Affiliate Agency will not be liable or responsible for any damages, charges, tolls
or any other expenses that may incur prior, during or after return of the vehicle to the
rental agency
Cruise Tour Company/Vacation Package Supplier Policies and Terms/Conditions vary
between suppliers. Information will be supplied at the time of quote or automatically
when the preliminary itinerary is sent to you
Air Bookings may have flight restrictions: a change in carrier, flight, time, routing could
result in penalty fees and an increase in fare cost.
Check-In. If you arrive at an airline ticketing or passenger check in counter with your
confirmed ticket/passenger receipt and find that the airline shows no reservation for you,
do not leave the counter. If the status box located in the middle of the tickets, next to the
date shows “OK” for your flights, the airline must accommodate you on the flight, find you
a substitute flight or pay you denied boarding compensation. If necessary, speak to a
supervisor.
Hotel Rooms are usually booked on a guaranteed payment basis with your credit card
being used as a guarantee. If you change or cancel your plans without notifying the hotel
by their cancellation deadline, you will incur penalty fees and/or cancellation charges.
Resort fees are additional and typically added to all stays by the property at time of
check-out and are the responsibility of the traveler(s).
Cruise, Tours/Packages Cost can change without notice due to international currency
fluctuations, tariff changes, or increase in operational cost. Group packages are based
upon a minimum number of passengers. If the number of passengers falls below
minimum required, a surcharge and increase in rates may be imposed upon all
remaining passengers. Cancellation fees will apply to persons who cancel. Your
purchase is subject to the terms and conditions as indicated in the cruise line brochure.
This contract shall be governed by the laws of the State of CT.. Any disputes will be heard by
the appropriate federal and/or state courts located in Fairfield County, CT. If the court’s decision
falls in favor of LampLight Travel – a Nexion Affiliate Agency, all legal costs will be paid by
disputer.
LampLight Travel – a Nexion Affiliate Agency shall not be liable for any failure of or delay in
the performance of this Agreement for the period that such failure or delay is due to causes
beyond its reasonable control, including but not limited to acts of God, pandemics & epidemics,
war, strikes or labor disputes, embargoes, government orders or any other force majeure event.
The traveler(s) and their accompanying guests accepts full understanding and responsibility and
holds LampLight Travel – a Nexion Affiliate Agency harmless and from responsibility for any
injury, claims, damage to property, losses, or financial liability incurred beyond the control of
LampLight Travel – a Nexion Affiliate Agency.
You understand and agree that prior & during your travel trip, there will be risks inherent in such
travel, such as risks of negligence by physicians, hospitals, and other providers of medical
services. In consideration of LampLight Travel – a Nexion Affiliate Agency work in making
travel arrangements, YOU HEREBY EXPRESSLY ASSUME ALL RISKS, and to the extent
permitted by law, the risk of negligent acts or omissions LampLight Travel – a Nexion Affiliate
Agency in recommending or making such travel arrangements, and YOU HEREBY
EXPRESSLY AGREE TO FOREVER RELEASE, DISCHARGE AND HOLD LampLight Travel –
a Nexion Affiliate Agency and its agents, employees, officers, directors, associates, affiliated
companies, and subcontractors HARMLESS against any and all liability, actions, causes of
action, debts, suits, claims, injuries and demands of any and every kind and nature whatsoever
which you now have or which may hereafter arise out of or in connection with your trip. THE
TERMS OF THIS AGREEMENT SHALL SERVE AS A COMPLETE RELEASE AND EXPRESS
ASSUMPTION OF RISK for yourself, your heirs, assignees, administrators, executors, all
members of your traveling partners, and family, including any minors or guests accompanying
you. YOU HAVE READ AND FULLY UNDERSTAND THE PROVISIONS AND THE LEGAL
CONSEQUENCES OF THIS RELEASE AND ASSUMPTION OF RISK, AND YOU HEREBY
AGREE TO ALL OF ITS CONDITIONS. YOU ACKNOWLEDGE THAT LampLight Travel – a
Nexion Affiliate Agency HAS RECOMMENDED THAT YOU HAVE YOUR ATTORNEY
REVIEW THIS RELEASE PRIOR TO YOUR SIGNING IT.
BY SIGNING THIS AGREEMENT, THE SIGNOR ACKNOWLEDGES THAT HE/SHE
UNDERSTANDS AND ACCEPTS THESE TERMS AND CONDITIONS AND VERIFIES THAT
HE/SHE IS ACTING AS A REPRESENTATIVE FOR HIM/HERSELF AND FOR ALL TRAVEL
COMPANIONS AND HAS THE LEGAL RIGHT AND AUTHORITY TO SIGN FOR HIM/HER
SELF AND FOR ALL TRAVEL COMPANIONS. LampLight Travel – a Nexion Affiliate Agency
SHALL BE HELD HARMLESS AND NOT RESPONSIBLE FOR ANY RESULTING DISPUTES
OR ACTIONS TAKEN BY FELLOW TRAVELERS ARISING DUE TO THE SIGNOR AGREEING
TO AND SIGNING THIS CONTRACT. ANY DISPUTES OR RESULTING ACTIONS ARE
BETWEEN THE SIGNOR AND TRAVELING COMPANION(S). SIGNOR ACKNOWLEDGES
AND AGREES THAT IT IS HIS/HER RESPONSIBILITY TO INFORM COMPANION
TRAVELER(S) OF THESE TERMS AND CONDITIONS AND TO GIVE THEM A SIGNED COPY
SHOWING THE TERMS AND CONDITIONS TO WHICH THEY SHALL BE BOUND.
LampLight Travel – a Nexion Affiliate Agency IS NOT RESPONSIBLE FOR ISSUING
SEPARATE TERMS AND CONDITIONS TO EACH TRAVELER BOOKED/LISTED UNDER
ONE OR MORE RESERVATION.
